When you are applying for a virtual assistant or freelance position, a job proposal is a helpful tool to market yourself and your services. It allows both you and the potential client to know exactly what tasks you’ll be completing, how long it will take you to complete them, and the various fees involved. This keeps the business relationship transparent from the very beginning. Both you and your future client are on the same page and you both know what to expect from the other person. Keep reading to find out more about a job proposal and how to create one.
Job Proposal Template
In this template, you should include the following information:
- Your name and the client’s name.
- Description of the work to be completed.
- One-time projects and recurring tasks.
- Steps you’ll be following to complete the projects/tasks.
- Amount of time it will take to complete the tasks.
- Fees to be invoiced either project-based or hourly.
Description of Work
The description of the work you are proposing to complete should be divided into two areas: one-time projects and recurring tasks. It’s best to list each task separately, along with the steps you’ll be taking to complete those tasks. You will also want to include the amount of time it will take to complete each task.
Below is an example:
One-Time Project: Update Email Contacts
- Total time: 1 hour.
- Import/format 200 contacts into preferred email marketing newsletter platform.
Recurring Tasks: Monthly Online Newsletter
- Total Time: 2 hours/month.
- Edit articles/content (provided by client).
- Format articles and photos in newsletter template (photos provided by client).
- Verify any added links.
- Send newsletter to subscriber list.
Proposed Fees
Another important element of a Job Proposal is the proposed fees. Whether you charge per hour or per project is up to you. Either way, be very specific about how you are charging if it will be per hour or per project. This is helpful as your potential client will know exactly what to expect when it comes to how much each task will cost to complete.
Below is an example for both per-project fees and per hour fees:
One-Time Project: Update Email Contacts
- Total Time: 1 hour
- Project Fee: $50
Recurring Task: Monthly Online Newsletter
- Total Time: 2/hours month
- Hourly Fee: $50/hour
- Total Fees: $100
Do You Have a Job Proposal Template?
If you don’t have a Job Proposal template, then you need to download ours today. All the information talked about in this blog article is included. All you need to do is fill it out according to your specific job proposal. It really is that easy! At VA Biz Lady, we also have several other documents and templates that are valuable for your virtual assistant business such as a Client Questionnaire, Invoice Template, Virtual Assistant Contract, and more. We are so glad to be helping you with your own virtual assistant journey.